Deputy Superintendent of Business and Operations

Deadline: 
Friday, May 31, 2019
District/Organization: 
GROSSE POINTE PUBLIC SCHOOL SYSTEM
Position Details: 
  • Position Type:
      Central Administration/Assistant Superintendent, Business Affairs
     
  • Date Posted:
      5/1/2019
     
  • Location:
      Grosse Pointe Public School System
  •  
  • Closing Date: 
      Until filled
     
  •   THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
     
     
    Job Title: Deputy Superintendent of Business Operations and Support Services
    (Cabinet Level Position)
     
    Responsible to: Superintendent of Schools
     
    Position Description:  The Deputy Superintendent of Business Operations leads, plans, and controls the business affairs and financial management of the Grosse Pointe Public School System to provide the best possible educational services within the financial resources available. The Deputy Superintendent of Business Operations is a working administrator who is responsible for the development of accurate annual and long-range budgets; forecasting revenues; preparing cost analysis; preparing regular financial reports, promoting the use of modern business practices, and making necessary adjustments to the budget. This position has direct responsibility for the supervision and leadership of the physical plant and operations aspects of the school district.  Additionally, this position monitors and leads the residency processes and systems for GPPSS. 
     
     Qualifications:
     
    • Master’s degree in business, finance or related field or Certified Public Accountant designation required
    • Possess or be eligible for MSBO Chief Financial Officer Certification
    • Broad experience in the accounting or finance department of a large governmental agency or business
    • Thorough understanding of fund accounting
    • Successful experience as a chief financial officer preferred, particularly in a K-12 setting
    • Comprehensive understanding of Michigan laws, rules and guidelines governing school finance preferred
    • Good attendance
    • Achievement documented in past evaluations
    • Extensive computer experience
    • Demonstrated excellence in inter-personal and organizational communication skills, staff motivation and leadership
    • Commitment to working as a hands-on member of a hands-on team
    • Demonstrated experience with directing and implementing new systems and processes
    • Demonstrated strong analytical skill and experience in working with financial data and complex financial considerations and calculations
    • Adaptive flexibility (and a sense of humor)
    • Knowledge of Hold Harmless District preferred
    • Demonstrate experience with Bond program

     
    Major Areas of Responsibilities:
     

    • Manages all District funds including the General, Debt Retirement, School Service, Sinking Bond and Custodial Funds.
    • Responsible for all budgeting activities including establishment of guidelines, staff and community input, detailed budget preparation, monitoring of actual results to budget, approval of budget transfers, budget amendments and reporting.
    • Responsible for the proper recording of all transactions in accordance with generally accepted accounting principles.
    • Responsible for the ultimate financial condition of the District, including recommendations for program improvements or reductions in order to maintain long-term fiscal solvency.
    • Responsible for cash flow and investment activities including selection of appropriate investment instruments, maturities, banking and investment services, meeting liquidity needs and borrowing activities.
    • Responsible for bonding and refunding activities including preparation of all documentation and communications to legal authorities, rating agencies and investors.
    • Responsible for overseeing all capital project activities, including selections of professional services, assisting in monitoring approved building projects and accounting for all financial activity.
    • Responsible for ensuring proper tax levies including consideration of all legal issues such as Winter Tax Levy requirements, Headlee, Truth in Taxation and the Tax Rate Request.
    • Assists in recommendations for millage elections including amount, timing, and providing information to the public.
    • Supervises the leadership of the technology department and ensures that the District has appropriate technology capacity throughout the District.
    • Supervises all District purchasing activities and authorizes District disbursements.
    • Supervises payroll operations including compliance with all State and Federal regulations and reporting requirements. Supervises the business staff including the functional areas of pupil accounting, accounts receivable, accounts payable, general ledger, business services, insurances, payroll and benefits.
    • Supervises the Director of Building and Grounds.
    • Monitors the delivery of all transportation services in the District.
    • Supervises accounts payable operations including compliance with Board Policy and Federal regulations.
    • Responsible for the District's financial system, design and operation including internal controls to ensure accurate, timely and efficient operations.
    • Responsible for recommending the selection of carrier or method of providing all District property and liability insurance including negotiation of premiums, and evaluating the level of coverage and most cost-effective programs.
    • Through collaboration with building administration and local public safety officers ensure the safety of students in the school district.
    • Coordinates sale of district assets.
    • Responsible for communication and enforcement of Board business policy.
    • Attends Board of Education meetings (generally 2 evenings/month).
    • Assists in financial budgeting and reporting for all State and Federal programs and grants.
    • Provides enrollment estimates.
    • Has final responsibility for the District’s residency and residency reverification efforts.
    • Responsible for the final supervision of pupil accounting.
    • Actively manages the District’s food service contract.
    • Responds to all Freedom of Information Act (FOIA) requests on behalf of the District.
    • Performs other responsibilities as assigned by the Superintendent.

     
     
    Job Requirements: Minimum Qualifications
     
    TECHNICAL SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.  Specific skills required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating office equipment; and utilizing pertinent software applications.
     
    KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information; compose a variety of documents; facilitate group discussions; and solve practical problems.  Specific knowledge in interpreting contract language; codes, regulations, and laws related to the job functions; and knowledge regarding future educational trends with an ability to communicate and engage staff in discussion regarding same.
     
    ABILITY is required to schedule activities; routinely gather, collate, and/or classify data; and use basic, job-related equipment.  Effective leadership is required while working with others in a wide variety of circumstances.  Ability is also required to work with a diversity of individuals and/or groups.  In working with others, problem-solving is required to analyze issues and create action plans.  Specific abilities require maintaining confidentiality, establishing and maintaining effective working relationships, providing direction and leadership, working with detailed information, adapting to changing priorities, and working with frequent interruptions.
     
     
    Working Environment
     
    The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling.  Generally, the job requires 80% sitting, 10% walking, and 10% standing.  The job is performed in a generally clean and healthy environment.
     
    Salary Range: $123,589-$145,845
     
    Work Year: Twelve (12) months
     
    NOTICE:  EEO EMPLOYER/PROGRAM.  Aids and auxiliary services are available upon request to individuals with disabilities.
     
    PLEASE NOTE:  FAX and EMAIL applications will not be accepted.

     
    APPLICATION PROCEDURE:
    Go to the Grosse Pointe Public School Website, linked below

  •  Please electronically attach or send the following materials:
    Cover Letter
    Resume
    Credential File (or 3 letters of recommendation)
    A copy of your transcripts
    Addressed To:
    M. Jon Dean,
    Deputy Superintendent for Educational Services
    Grosse Pointe Public School System
    389 St. Clair
    Grosse Pointe, MI 48230

     
    SELECTION PROCEDURE:
    Applications will be accepted until the successful candidate is identified. 
    The successful candidate must meet the State standard for a clear criminal history and provide mandated fingerprint clearance.

     

     

 

 

 

 

 

 

 

NONDISCRIMINATION STATEMENT
The Grosse Pointe Public Schools System does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.
We are committed to working with and providing reasonable accommodation's to individuals with disabilities. If you have a disability and need assistance in completing the employment application call, 313-432-3018 or email: FugaD@gpschools.org. We will provide you with assistance and make a determination regarding your request for a reasonable accommodation on a case-by-case basis. 

The following person has been designated to handle inquiries regarding the non-discrimination policies:
Stefanie Hayes, Director of Student Services
20090 Morningside
Grosse Pointe Woods, MI 48236
Phone: (313) 432-3851
Stefanie.Hayes@gpschools.org;

If the individual filling the grievance alleges that the Section 504/ADA coordinator has engaged in discrimination, then the individual filing the grievance must provide the documentation to the:
Deputy Superintendent for Educational Services
389 St. Clair
Grosse Pointe, MI 48230
Phone: (313) 432-3016

For further information on notice of nondiscrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481. 
 

FMLA regulations require all employers to post the updated FMLA notice
Email: 
Deanm@gpschools.org